1601. A general reigister is kept at head quarters giving full particulars regarding the service and records of every Head or other Constable in the Force
1602. A county register, similar in form to the general register, is to be kept at the head quarters of each county. All particulars required by the headings are to be accurately inserted in clear handwriting.
1603. Uniform Spelling. The surnames are to be entered first. They should be spelt in accordance with the manner in which each man's name is recorded in the general register at head quarters; and no deviation from the spelling once adopted is to be permitted, without authority from head quarters, as confusion is likely to arise, especially in money transactions, when variation in the spelling of names is allowed to take place.
1604 Interval. The names are to be written about two inchs apart, so as to leave the necessary room for records concerning each man, which will consist of references to the date, and head quarter numbers of favourable and unfavourable records, with a brief indication of the nature of each case-dates of transfer, promotion, reduction, and other particulars of his official history.
1605. Authentication. Every man on joining a county, whether from the Depot or from another county (or as soon thereafter as practicable), is to see the entry in the register opposite his name. If it be correct, he is to authenticate it with his signature, which should be dated; if not, he will report, through the usual channel, the nature of the inaccuracy.
1606. Transfers. When a man is transferred from one county to another, the County Inspector of the first county will furnish to the County Inspector of the second a copy, on the proper form, of all the particulars and references respecting him which the register of the first contains, the whole of which are to be entered into the register of the new county, and authenticated as in the preceding section. The County Inspector of the county to which the man is transferred will forward a copy of his records, favourable and unfavourable, to the District Inspector of his district; should the man be afterwards removed to another district in the same county, this copy of records (perfected to the date of transfer) is to be transmitted to the District Inspector of the district to which the man is re-allocated. The same is to be done in the case of any subsequent transfer. (see sec.168.)
1602. A county register, similar in form to the general register, is to be kept at the head quarters of each county. All particulars required by the headings are to be accurately inserted in clear handwriting.
1603. Uniform Spelling. The surnames are to be entered first. They should be spelt in accordance with the manner in which each man's name is recorded in the general register at head quarters; and no deviation from the spelling once adopted is to be permitted, without authority from head quarters, as confusion is likely to arise, especially in money transactions, when variation in the spelling of names is allowed to take place.
1604 Interval. The names are to be written about two inchs apart, so as to leave the necessary room for records concerning each man, which will consist of references to the date, and head quarter numbers of favourable and unfavourable records, with a brief indication of the nature of each case-dates of transfer, promotion, reduction, and other particulars of his official history.
1605. Authentication. Every man on joining a county, whether from the Depot or from another county (or as soon thereafter as practicable), is to see the entry in the register opposite his name. If it be correct, he is to authenticate it with his signature, which should be dated; if not, he will report, through the usual channel, the nature of the inaccuracy.
1606. Transfers. When a man is transferred from one county to another, the County Inspector of the first county will furnish to the County Inspector of the second a copy, on the proper form, of all the particulars and references respecting him which the register of the first contains, the whole of which are to be entered into the register of the new county, and authenticated as in the preceding section. The County Inspector of the county to which the man is transferred will forward a copy of his records, favourable and unfavourable, to the District Inspector of his district; should the man be afterwards removed to another district in the same county, this copy of records (perfected to the date of transfer) is to be transmitted to the District Inspector of the district to which the man is re-allocated. The same is to be done in the case of any subsequent transfer. (see sec.168.)
